Terms and Conditions

Terms & Conditions 2020 Edition
The Race

The Sodbury Slog (Slog) is a multi-terrain (MT) race organised by the Bitton Road Runners (the Organiser). It is approximately 10 miles in length and is to be held on Remembrance Sunday every year.

Entry fees

The entry fee for the Slog is as detailed on the online entry system on the website and will be the fee applicable at the date of acceptance of the ballot entry application.

The entry fee is non-refundable under any circumstances.

The Slog is run under ARC/UKA Rules and Regulations (ARC permit no 20/288), the minimum age for entry is 17 (seventeen) years of age on Race day.

Closing date

The closing date for entries into the ballot for the Slog will be at midnight two weeks after the opening of the ballot entries.

Entry policy

The Organiser reserves the right to limit and or refuse entry without giving any reason or notice. The Organiser also reserves the right at its absolute discretion to exclude or disqualify any participants whom the Organiser is of the opinion to be acting in any manner which is against the interest of the Organiser or the event or which is in violation of the terms or any rules or regulations of the event or in case of (suspicion of) foul play or fraud. It is the duty and responsibility of the participant to ensure his/her legal eligibility to participate in the event.

Participants enter the Slog entirely at their own risk: The Organiser shall not be liable for any injury or loss occurring as a result of participation in the Slog (including, without limitation, any losses resulting from the Organiser’s negligence), provided that nothing in these terms and conditions shall exclude or limit the Organiser’s liability for death or personal injury resulting from the Organiser’s negligence or for any other type of liability that cannot be excluded or limited by law.

The Slog is a tough MT race and it is recommended that the Participant prepares and trains for the Slog as if it was a MT half marathon. It is not a fun run and should not be entered in to lightly. The Participant is advised to consult with a medical professional prior to entering into the Slog if they have not exercised for some time. If the Participant has a medical condition it must be detailed at the time of entry and on the reverse of the race number worn on race day.

The Participant agrees that, as far as they are aware, they are physically able to compete in the Slog and, to the extent that it may be necessary they have sought and relied upon any medical advice before the date of the Slog. Should any medical or physical condition arise prior to the Slog which is likely to affect their ability to compete in the Slog, the Participant should withdraw from the Slog.

The Participant consents to any medical treatment being administered during the Slog by official medically-qualified personnel. The Organiser may prevent the Participant from taking part in the Slog (either at the start or during the Slog) if the Organiser, Marshall or medical representative considers that the Participant should not participate in the Slog for health and/or medical reasons.

Race info

A race pack will be posted to the Participant address provided upon completion of the entry form approximately 14 days before the Race.

Entries cannot be assigned, sold, gifted, or transferred to any third party outside of the online transfer process. Any assignment, unauthorised transfer, or sale of a race number may result in delay and/or difficulty in an emergency and any such transfer, assignment or sale may result in disqualification of the Participant from the Slog and/or the Organisers filing a report to UK Athletics

The Organiser accepts no responsibility for the non-delivery of race packs. If the Participant does not receive his/her race pack prior to the Slog it is his/her responsibility to contact the Organiser at least 7 days before the Race day whereupon arrangements can be made regarding the issue of another race pack for collection on the date of the Slog.

The Organiser shall be entitled to charge the Participant a fee equal to the non-affiliated race fee, for replacement packs in respect of its reasonable administration costs.

If a race pack has to be collected on the day of the Slog, this must have done before 10:30am.

The Participant should notify the Organiser of any change of address or contact details. If the Participant has applied online, he/she will have an allocated username and password which will allow the Participant to make this change online. Failure of a Participant to inform the Organiser of a change of address by 8am on 12th October 2020 may result in the Participant’s race pack being dispatched to the wrong address and a replacement pack will only be available for collection on the day of the Slog. A charge may be levied at the Organiser’s discretion in respect of its reasonable administration costs incurred in issuing a replacement pack.

Participants who complete the Slog will receive 2 (two) race mementos, a medal and a t-shirt, strictly limited to 1 (one) of each item per Participant. The Organiser will endeavour to provide a t-shirt in the size as requested via the on-line process, but this is not contractual and cannot be guaranteed.

The Participant consents to the Slog being filmed, recorded or exploited by means of television, film, video or some other broadcast or media format and agrees to the use and reproduction of his/her name, likeness, appearance and photograph. All such commercial rights in relation to the same belong entirely to the Organiser and the Participant has no proprietary rights in relation to any film, photograph or other such recorded media. If the Participant does not wish for their image be used in this manner, they should contact the Organiser via email to the Race Director at race.director@sodburyslog.co.uk.

Personal items and items of clothing may be deposited prior to the race in the designated areas. However, the Organiser and officials do not accept any responsibility or liability whatsoever for the safe keeping or the storage of those items which are stored and deposited entirely at the risk of the Participant.

The Organiser shall use its reasonable endeavours to ensure that appropriate First Aid assistance will be available for the duration of the Slog. There will be clearly signed First Aid points at the start/finish. Volunteers and marshals in attendance at the race are not medically trained and will not give medical assistance other than requesting an ambulance or paramedic if medical assistance is required. The Participant authorises the Organiser to pass on any and/or all information that he/she has provided to the medical teams operating on the day of the Slog if required for medical reasons.

The Organiser will use its reasonable endeavours to provide the Participant with a finish time save that the Organiser shall not be responsible for any anomaly or technical malfunction in relation to the same.

All Participants must clearly display the race number allocated to them on the front of their vest/t-shirt throughout the Slog.

Online race entry transfers are permitted following the process as detailed on the Slog web site. All transfers must be completed by the date/time as advertised on the website.

Where a transfer takes place, and where the memento is a t-shirt, the new runner will receive a t-shirt the size as requested by the original runner i.e. t-shirt sizes are not transferable.

Due to the off-road nature of the course, it is not suitable for wheelchair entrants. bikes, scooters, roller skates, pushchairs or any kind of mechanical aid are strictly prohibited from the Slog course on the day of the Slog.

Participants are not permitted to bring pets or other animals onto the Slog course. The running with dogs is not permitted.

The Participant must ensure that they have the correct equipment, footwear and clothing for the Slog as they require.

The Organiser may at any time during the Slog or prior to the Slog prevent the Participant from participating in the Slog if it considers such action is necessary for the safety and/or proper enjoyment of the Slog by the Participant and/or other participants and/or spectators.

All decisions and rulings by the Organiser shall be the final in respect of the safety, running and organisation of the Slog, the rules of the Slog and finish times and positions. The Participant accepts that circumstances concerning the Slog may change from time to time for reasons beyond the reasonable control of the Organiser and these may lead to the cancellation or change of the Slog, venue(s), route(s) or other such changes. The Participant agrees to abide by such change(s) and acknowledges that any decision is entirely at the absolute discretion of the Organiser.

The Participant agrees to the Organiser storing his/her personal information and using this information for the purpose of organising the Slog.

In compliance with the Data Protection Act 1998 the Participant has the right of access to his/her personal records held on the Organiser’s computer. In order to send the Participant a race pack the Participant authorises the Organiser to release personal details (including his/her full name and address) to the pack provider, charity (if applicable), any official photograph company and timing results company. The Participant also authorises the Organiser to disclose his/her information for medical purposes on the day of the Slog.

Those wishing to make a charity collection on the day of the Slog must obtain prior written authorisation from the Organiser which the Organiser may withhold in its absolute discretion. Please note, the Organiser may not be able to grant authorisation for every request. Requests can be submitted via email to the Race Director at race.director@sodburyslog.co.uk. Any person found collecting on Slog day without the correct authorisation will be removed from the course.

For the purposes of these terms and conditions, a “Force Majeure Event” means an event beyond the reasonable control of the Organiser, including but not limited to: strikes, lock-outs or other industrial disputes (whether involving the workforce of the Organiser), failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation, direction or action by a government or public authority, accident, breakdown of plant or machinery, fire, inclement weather, flood, storm or default of the Organiser or subcontractors.

If, as a result of a Force Majeure Event, the Organiser deems in its sole discretion that it is necessary to cancel or change the route and/or length of the Slog, the Organiser shall be entitled to cancel, or change the Slog.

If the Slog is cancelled or amended as a result of a Force Majeure Event, the Organiser shall not be liable to Participants for any losses incurred as a result (including as a result of its negligence) except in respect of losses that cannot be excluded by law.

If the Slog is cancelled, we will deliver to all entrants, either by post or via running clubs based in the local area of the event, race t-shirts. No medals will be provided in the event of the Slog being cancelled. We will pay our suppliers and any remaining money will be divided equally between the following 4 charities i.e. The Rotary Club of Chipping Sodbury, The Royal British Legion, Jessie May, and Cystic Fibrosis Trust. No money will be refunded to competitors.

The Organiser may, acting in its sole discretion, procure the use of official race photographers to capture a photograph of every Participant, however, the Organiser is unable to offer any guarantee in this regard. Any photographs may be purchased online following the Slog.

The Participant’s name will be added to the Organiser’s mailing list so that the Organiser can keep the Participant informed about other events of the Organiser. Such information will be not given or sold to 3rd parties unconnected with the Slog. The Participant can unsubscribe to these communications at any time.

The Participant agrees to abide by all applicable rules and regulations imposed by the Organiser or any relevant sporting governing body that oversees the running of the Slog and the Participant will not be entitled to a refund of any entry fee if he/she is disqualified from the Slog as a result of any infringement of these conditions or any such rules or regulations.

The Participant accepts that the Organiser may introduce cut off times as they think fit to limit time taken to complete the Slog or any section of the Slog to ensure the safe and proper running of the Slog and he/she may be instructed to withdraw from the race in accordance with those cut off times

A race cut-off time of 2hr 50min will be strictly imposed. The race marshals will be stood down and normal rules of the road will apply. Participants on the course when the cut-off time is activated will be responsible for making their own way back to the finish.

The Organiser’s total liability, whether in contract, tort (including negligence), breach of statutory duty or otherwise in respect of any losses arising out of or in connection with the Slog shall be limited to a sum equal to the total entry fee paid by the Participant to the Organiser.

Nothing in these terms shall limit or exclude the Organiser’s liability in respect of death or personal injury resulting from its negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.

The Participant agrees to indemnify the Organiser in relation to any claims, action, liabilities or losses resulting from any breach of these conditions by the Participant.

The Organiser will not be liable for any pledges made by the Participant or on his or her behalf to any charity. Except in respect of losses relating to death or personal injury resulting from the Organiser’s negligence, obtaining insurance for personal accident and loss as a result of the Slog is the sole responsibility of the Participant.

Disclaimer

The Participant accepts all conditions of entry set out herein or notified to him/her prior to the race or displayed at the race or any instruction given to him/her by the Organisers or officials of the race and the Participant acknowledges that the Organisers and officials of the race shall (subject to conditions above) have no liability for any loss or damage he/she may suffer including consequential or indirect loss as a consequence of his/her participation in the Slog (including but not limited to travelling to and from the Slog and during the Slog).

The Organiser accepts no liability for the state or condition of the surface upon which the Slog is held. The Participant should ensure that he/she is satisfied with the state and condition of the surface of the route before commencing the Slog.

Prizes

Prizes will be awarded as follows:
Senior Men (17 – 39) – 1st 2nd & 3rd
Senior Lady (17 – 39) – 1st 2nd & 3rd
Vet Men 40 (40 – 49) 1st
Vet Lady 40 (40 – 49) 1st
Vet Men 50 (50 – 59) 1st
Vet Lady 50 (50 – 59) 1st
Vet Men 60 (60 – 69) 1st
Vet Lady 60 (60 – 69) 1st
Vet Men 70 (70+) 1st
Vet Lady 70 (70+) 1st

Team Prizes

Three Team Prizes will be awarded. Each team will consist of 4 runners as follows:
Senior Male 4 males runners aged 17 – 39
Senior Ladies 4 lady runners aged 17 – 39
Vet Mixed 2 males runners aged 40+ and 2 female runners aged 40+

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